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Effective
1 July
2006
BY-
LAWS
OF THE
MISSOURI
NUMISMATIC SOCIETY
(A
Non-Profit Corporation)
ARTICLE
I. Preamble
This
organization shall be known as the Missouri Numismatic Society.
The purpose of this Society shall be that of a non-profit-making
educational organization dedicated to the encouragement and promotion of the
science of numismatics by the acquisition and study of coins, paper money and
medals; to cultivate and stimulate friendly relations among collectors,
students, dealers and kindred organizations; to provide a time and place for
members of the Society to meet; to encourage and assist amateur collectors and
to foster the interest of youth in numismatics; to acquire and disperse
numismatic knowledge, may choose to form and
maintain a cabinet of numismatic specimens and a library of numismatic
literature for the educational use and benefit of its members and to demonstrate
that numismatics is an educational and enjoyable pursuit; to accept and
administer any numismatic trust when requested; no part of the assets of the
corporation shall inure to the benefit or, or be distributable to, its members,
trustees, officers or other private persons, except that the corporation shall
be empowered to pay reasonable compensation for services rendered.
ARTICLE
II. Members
Section
l. Eligibility
a. Membership
in the Society shall be open to any applicant, as required by
the classifications in Section 2, interested in numismatics and formally
approved and accepted by the membership.
b. Membership
shall be denied to applicants:
(1) Who shall have been proven guilty of fraud,
theft or other dishonorable or questionable act(s).
(2) Whose
membership in the American Numismatic Association,
American Numismatic Society, Central States Numismatic Society and/or
any other recognized numismatic association has been denied or revoked
for cause other than non-payment of dues.
Section
2. Classification
The membership of this Society shall be divided
into classifications as defined below.
(1) Regular/Family Membership
(a) Dues paying members 18 years of age or older.
(b)
Life members who, upon completion of five (5) years as a dues paying regular
members and upon payment of an amount equal to ten (10) years regular membership
dues at the time of application may be accepted as a life member.
(c)
Charter members of the Society as listed in the minutes of the meeting of March
1938.
(d) Honorary members to whom have been awarded
honorary recognition in the form of membership by virtue of having rendered the
Society some special service.
(2)
Junior Members - Members aged
7 through 17 years..
Section
3. Application for
Membership
a.
Applicants for membership may be recommended by a member of the Society
in good standing.
b.
Applications must be accompanied by the membership fee as prescribed in
Article
III
, following.
c.
If applicant is accepted, appropriate entries will be made no later than
the next regular meeting.
d.
If application is denied, applicant will be so informed by letter, and
dues returned therewith.
Section
4. Designations
A unique membership number shall be assigned, by
the Secretary, to each new member in the order of his/her acceptance, and shall
show after the number, the symbol designating the type of membership, as
indicated below, for all except "regular" members.
Junior Junior members
are identified with the suffix "J" which will be dropped upon
conversion to a regular membership.
Section
5. Revocation of Membership
a
For non-payment of dues
(1) A
member whose dues remain delinquent as of the close of business of the third
regular meeting from the beginning of the year, shall
automatically forfeit his membership and all privileges accruing
therefrom including those of receiving society notices and attending meetings.
(2) Any member dropped for non-payment of dues
may reapply in accordance with the
procedures for new members.
b.
For violation of by-laws or failure to meet standards of membership.
Any member who willfully violates the by-laws of this Society, or who
fails to meet the original standards of membership eligibility as set forth,
Section 1, shall be subject to investigation and possible suspension or
expulsion at the direction of the Board of Directors.
Section
6. Awarding of Special
Memberships
a.
Any member in good standing may submit, for consideration of the Board of
Directors, recommendation for the awarding of an honorary free membership.
Such recommendation shall include suggested duration thereof. The
decision of the Board of Directors in this regard shall be final.
b
The Board of Directors, upon a two-thirds (2/3) vote, may confer such
membership without a formal vote of the general society membership.
c
Recipients of such membership awards shall be so notified in writing by
the secretary, and the membership notified at the next regular meeting of the
Society.
Section
7. Voting Privileges
a.
Voting privileges of the Society shall be vested solely in the regular
membership. A majority vote of the
regular members (a member for a minimum of 3 months)
present shall be required on any issue brought before the general membership.
The elected officers and governors of the society shall maintain control
over administrative and routine matters, in addition to their specific duties as
set forth in the by-laws, without requiring a membership vote of approval.
b.
Junior
members shall have no voting privileges.
ARTICLE
III
. MEETINGS
- QUORUM REQUIRED
Section
1. Meetings
a
Regular meetings of this Society shall be held monthly at such time and
place as shall be designated from time to time.
All meetings shall be guided by
"Roberts' Rules of Order."
b.
Special meetings may be called at any time by the President or his
authorized representative.
Section
2. Quorum
Membership
Meeting
a.
A regular scheduled membership
meeting of 15 or more members, including one or more elected
officers, shall constitute a quorum for the transaction of business and the
election of officers.
b.
If no elected officer of the Society is present, the business
portion of the meeting shall
be suspended.
Board Meeting
A majority of its Directors constitutes a quorum for a Board meeting.
ARTICLE
IV Dues
Section
1. Amount
Regular/Family $10.00 per calendar year
(b) Life -
Ten times the Regular/Family membership dues at
the time of
Application
(c) Charter
- no charge
(d) Honorary
- no charge
(e)
Junior
- $2.00 per calendar year
Section 2.
Dues Payment
a.
Dues of new applicants shall be rendered with application for membership.
b.
Annual dues are due and payable at the first meeting of the calendar
year.
c.
New applicants voted into membership after the
Annual Coin Festival shall be
considered paid from date of approval through the following calendar year.
ARTICLE
V. Officers
Section 1.
Eligibility
All
offices of the Society shall be filled solely from the ranks of regular members
who have held any class of membership for the previous two years.
Section
2. Election of Officers and
Governors
a.
All officers and governors of the Society shall be elected through means
of a secret ballot and by majority
vote of the qualified members present at the November meeting in even-numbered
years. All officers and governors shall take office and assume their duties at
the first regular meeting of the next calendar year following election.
b.
Nomination of officers and governors shall be made by a committee of
three members appointed by the president at least two months
prior to election night. The list of
candidates shall be published in the October bulletin.
During the October meeting, occurring in even-numbered years, nominations
from the floor for officers and governors shall be added to the list of
candidates for election at the November meeting.
c.
In each even-numbered year, the November bulletin shall contain notice to
all members that officers and governors will be elected. The final slate of
candidates shall be published in the November bulletin.
Section
3. Officers and Governors
a.
The elective officers of the Society shall be:
President
Vice-President
Corresponding Secretary
Recording
Secretary
Treasurer
b.
There shall be seven (7) governors elected by a majority vote of the
regular members in accordance with the by-laws.
ARTICLE
VI Duties of Officers and
Governors
Section
1. Officers
a. The
President shall:
1. Preside
at all meetings of the Society;
2. Chair the Board of Directors
meetings, but vote only to break a tie vote;
3.
Appoint committees which are deemed necessary to assist in the
administration of the Society
b.
The Vice-President shall:
1.
Assist the President in discharging his duties as determined by the
procedures and policies approved by the Board;
2.
Oversee the following committees:
a. Membership
b. Banquets
c. Show
d. Meeting
and Program, and
e. Nominations
c.
The Recording Secretary shall:
1. Keep
accurate minutes of all Society meetings;
2. Maintain all records required by
the Missouri Numismatic Society policies
and procedures;
d.
The Corresponding Secretary shall:
1. Receive
and respond to all correspondence for the Society, and
2. Oversee the following committees:
a. Publications
and Notices
b. Sick
and Welfare
e. The
Treasurer shall:
1.
Collect, record and disburse all society funds as directed by the Board
of Directors;
2. Present his records for audit
upon request of the Board of Directors.
3. Oversee the following committees:
a. Property
b. Library.
Section
2. Board of Directors
The
Board of Directors shall direct the affairs of the Society as set forth in
approved policies and procedures.
Section
3. Line of Succession
a,
In the absence of the President at any meeting, the duties of his office
shall be discharged by the other officers of the Society in the order named in
Section 3 of Article V above.
b.
In the event of the vacancy of the office of President, the
Vice-President shall assume the duties of President automatically,
c.
Any vacancy created in any other office or Governorship shall be filled
by appointment by the President in accordance with Article V, Section 1, within 45
days. Said appointment is to be
confirmed by a simple majority vote of the Board of Directors present at the
next regularly scheduled Board meeting.
ARTICLE
VII
General
Laws and Regulations
1. The
Board of Directors, comprised of both Officers and Governors, shall review and
establish policies and procedures for the administration of the Society's
activities and affairs.
2.
All policies and procedures shall be reviewed by the Board of Directors
during the first quarter of each calendar year.
3.
This Society is formed for the mutual benefit of its members, and shall
be administered in accordance with this precept. Each member shall exert effort
to insure the Society's continuing success in the advancement of the Society and
numismatics in general.
4.
No member shall incur any expense in the name of the Society without
express authorization from the Board of Directors.
5.
No officer shall be relieved of his responsibility to the Society until
such time as he has turned over to his successor all records, property, funds,
and information pertinent to the Society, properly audited when required by the
Board of Directors.
6.
All funds and properties entrusted to
retiring officers, chair
persons, or members shall be internally audited or inventoried prior to release
to incoming officers or Governors.
7.
A review of each Board meeting shall be read at the following regular
meeting of the membership.
8.
Any officer or Governor who fails to attend three consecutive Board
meetings, without just cause, shall be removed from office.
Such vacancy shall be filled for the unexpired term in accordance with
Article VI, Section 3, Paragraph c.
ARTICLE
VIII Amendments
The by-laws may be amended by the following procedure:
1.
Amendments may be proposed by any regular member and brought forth to
the membership after a favorable majority vote of the Board of Directors.
2.
All suggested revisions shall be presented at a regular meeting of the
Society.
3.
Each regular member shall be furnished a copy of each suggested revision
prior to the next regular meeting, with notice that voting will transpire at
that meeting.
4.
Amendments shall become effective immediately, unless otherwise stated in
the motion presenting the amendment(s), upon a favorable majority vote of
regular members present and in good standing.
ARTICLE
IX Dissolution
Upon dissolution of the Corporation, assets shall be distributed for one
or more accepted purposes within the meaning of Section 501 (c)(3) of the
Internal Revenue Code, or corresponding section of any future Federal tax code.
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